Working for Third Parties | Policy on Conflict of Interest

These regulations will provide you with the framework within which services provided by Leiden University together with external parties are to take place. Including the Policy on Conflict of Interest.

Regulations on Working for Third Parties

These regulations will provide you with the framework within which services provided by Leiden University together with third parties (“working for or with external parties”) are to take place. This framework is determined by:

  • solid organisational and legal safeguards
  • a realistic economic level
  • adequate risk management
  • the protection of intellectual property
  • academic integrity
These regulations are binding for all staff of Leiden University, including those who have been granted the status of guest lecturer, staff hired on a contract basis, as well as students working at Leiden University.

These regulations in no way alter the fact that the relevant laws and regulations (on the environment, health and safety at work, etc.) must be observed at all times.

In these regulations, ‘working for third parties’ is defined as follows: all business activities conducted under the responsibility of Leiden University in exchange for income from external sources. Not included are payments received from the Ministry of Education, Culture and Science (OCW) in the form of university contributions or target funding (government funding).

Regulations on Working for Third Parties (pdf)

Policy on Conflict of Interest

The purpose of this Policy is to:

  • assist in identifying conflicts of interest
  • establish a system for disclosure of conflicts of interest
  • provide guidance to those responsible for dealing with conflicts of interest
  • assist in the resolution of conflicts of interest
in order to protect the Institute and those working in Leiden University.  

The following Institute documents include provisions as to how employees, students and others engaged in activities for Leiden University should act in relation to Conflict of Interest in specific contexts, which must be followed: Regulation on Additional Functions (Regeling nevenwerkzaamheden), Regulation on Integrity in Scientific Research (Regeling wetenschappelijke integriteit Universiteit Leiden). This Policy covers all areas outside those provisions. Nothing in this Policy should be interpreted to detract from ethical responsibilities such as good conduct in scientific research such as e.g. described in the Dutch Code of Conduct for Scientific Practice (Nederlande gedragscode wetenschapsbeoefening) 2004.  

This Policy applies to all employees, students and individuals who work at the Institute on a short term or temporary attachment, hereafter collectively called 'Individual' and relates to any actual, perceived and potential Conflict of Interest arising in connection with Institute activities.

Policy on conflict of Interest (pdf)

Last Modified: 08-12-2015